Travel Coordinator
Our Travel team is growing, and we are looking for a Travel Coordinator to join us on our journey!
You’ll manage corporate travel bookings, policies, and budgets—ensuring every trip is smooth, cost-efficient, and hassle-free. You’ll be the driving force behind a seamless travel experience, from coordinating itineraries to maintaining our company apartments so every guest feels right at home. By following our procedures and keeping everything on track, you’ll play a key role in delivering exceptional service and supporting Yolo Group’s bigger goals.
Your day-to-day
- Book flights, accommodation, and transport for corporate travellers and VIP clients
- Manage travel changes, cancellations, and resolve travel-related issues as they arise
- Provide timely updates on travel policies, visa rules, and entry requirements
- Communicate clearly with internal employees, external partners, and vendors
- Coordinate apartment setup for relocating employees according to guidelines
- Greet and assist employees, partners, and guests at the airport or accommodation (as per schedule)
- Organize logistics for visiting partners—travel, accommodation, meals, etc.
- Handle group bookings for conferences, trainings, and events (incl. catering & transportation)
- Create detailed event/travel itineraries for group travel and distribute to attendees
- Support employees with travel-related questions and guide them through the travel app
- Collaborate with finance on travel reimbursements, invoicing, and budget tracking
Your background and mindset
- Strong organisational, time management & prioritisation skills
- Proactive and self-driven - motivated by innovative ideas and a commitment to actualise them
- Excellent interpersonal, verbal and written communication skills and very good level of English
- Keen attention to detail, adept at thriving in high-pressure situations and meeting tight deadlines
- Skilled at efficiently managing multiple tasks in a fast-paced work environment
- Inherent people-person qualities, relishing the opportunity to collaborate with others and always willing to go the extra mile to deliver the best experience
- Familiarity with employment law or relocation process is beneficial
- Proficiency in JIRA and Excel, with knowledge of GDS being a valuable bonus
Please note, we don't offer relocation support for this position!
- Locations
- Tallinn, Estonia
- Work setup
- On-site
Tallinn, Estonia
Benefits and perks
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Fit, Healthy, and Feeling Well
At Yolo Group, we know that building a great business is a marathon, not a sprint. Our active team members thrive with our comprehensive wellness benefit. From gym access and swimming pools to sports teams, fitness classes and holistic opportunities, we support your physical and mental health. Your health, your choice – we're here to support your whole self!
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Birthday Day Off
Celebrate your special day your way! We're delighted to offer you a day off on your birthday, allowing you to create memorable moments with your loved ones. It's our way of showing appreciation for you as an individual, not just an employee.
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Growing to New Heights
Growth is embedded in our DNA. We take pride in our diverse in-house learning & development programs, where you'll not only acquire new skills but also put them into practice through ambitious, startup-like business projects. Additionally, we offer opportunities for volunteering – both individually and as a team – fostering personal growth while making a positive impact in our communities.
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Work Hard, Play Harder
We believe in celebrating our achievements and fostering strong team bonds. Enjoy our legendary parties, summer outings, and festive Christmas galas. But that's not all – we spice things up with monthly office events, from themed gatherings to team-building activities, ensuring there's always something exciting on the horizon. At our company, we work with passion and play with enthusiasm!
Workplace & Culture
Together we reach for the moon!
If we were to describe ourselves in a couple of words, we would say we are fast moving and an ambitious team of go-getters!
We encourage our employees to push their limits, reach their goals and innovate things further by bringing on board exciting and challenging projects. Working at Yolo Group guarantees you a sense of achievement and is awarded with plenty of entertainment and time-off possibilities; Happy hours with fun-loving colleagues to sports compensation and time off for your birthday. We believe that a happy member of our company brings more value for everyone.
We value our employees as we do our customers by putting them at the centre of our universe.
Already working at Yolo Group ?
Let’s recruit together and find your next colleague.